Electronic archiving system
Electronic archiving and document management in Iraq
Scanning and indexing, Arabic full-text search, permissions and approval workflows.
Who it’s for
- Government departments
- Universities and registrars
- Hospitals and medical records
- Companies and law firms
Problems it solves
- Full archive rooms and files hard to find
- Transactions lost between departments
- Risk of damage and loss
- Unauthorised access to sensitive files
Modules
What’s inside the electronic archiving system
Scanning & indexing
Batch scanning with index fields per document type.
Arabic search
Search indexes and extracted text.
Permissions
Per department, document type and confidentiality.
Approval workflows
Route and approve transactions electronically.
Audit trail
Who opened or changed what, and when.
Retention & backup
Retention periods and tested backups.
How do we start digitising a huge paper archive?
We start by classifying document types and index fields, archive new documents daily first, then process the old archive in batches by how often it’s used, rather than trying to digitise everything at once.
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Electronic archiving system: questions
Can scanned documents be searched?
Yes, via automatic text extraction where scan quality allows, plus index-field search.
Where are documents stored?
On the organisation’s servers or a chosen cloud, with backups.
Does it support e-signatures?
It supports authenticated approvals, and digital signatures can be integrated per the organisation’s approved framework.
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