ArchivingDigital transformation
Electronic archiving for departments and companies: from archive room to search in seconds
By [AUTHOR_NAME]6 min read
Why archiving projects fail
Usually because they start by scanning everything without classification, producing a “digital archive” of thousands of unindexed files where nobody finds anything. Good indexing matters more than scanning itself.
The steps
- List document types (contracts, transactions, personnel files…)
- Define index fields per type (number, date, party, name)
- Set confidentiality levels and permissions
- Scan at suitable resolution and extract text where possible
- An electronic workflow for new documents
- A backup plan and retention periods
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Are paper originals destroyed after archiving?
It depends on the regulations your organisation follows; many keep originals for a set period.