# Electronic archiving and document management in Iraq

> An electronic archiving system turns paper files into indexed digital documents searchable in Arabic within seconds, controls who can view each document, and tracks transactions through a clear approval route. Al-Arjan builds archiving systems for government departments, universities, hospitals and companies in Iraq.

Source: https://www.al-arjan.com/en/solutions/document-archiving · العربية: https://www.al-arjan.com/ar/solutions/document-archiving.md

## Who it’s for

- Government departments
- Universities and registrars
- Hospitals and medical records
- Companies and law firms

## Problems it solves

- Full archive rooms and files hard to find
- Transactions lost between departments
- Risk of damage and loss
- Unauthorised access to sensitive files

## Modules

- **Scanning & indexing**: Batch scanning with index fields per document type.
- **Arabic search**: Search indexes and extracted text.
- **Permissions**: Per department, document type and confidentiality.
- **Approval workflows**: Route and approve transactions electronically.
- **Audit trail**: Who opened or changed what, and when.
- **Retention & backup**: Retention periods and tested backups.

## How do we start digitising a huge paper archive?

**We start by classifying document types and index fields, archive new documents daily first, then process the old archive in batches by how often it’s used, rather than trying to digitise everything at once.**

## Frequently asked questions

### Can scanned documents be searched?

Yes, via automatic text extraction where scan quality allows, plus index-field search.

### Where are documents stored?

On the organisation’s servers or a chosen cloud, with backups.

### Does it support e-signatures?

It supports authenticated approvals, and digital signatures can be integrated per the organisation’s approved framework.

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Contact Al-Arjan: +964 773 545 2792 (phone & WhatsApp, 24/7) — [Request a quote](https://www.al-arjan.com/en/quote)